Compare
Rowtrace and Smartsheet's backup
Smartsheet's backup puts every uploaded attachment in one folder. Rowtrace files each attachment under its row and keeps a manifest that maps every file back.
Side by side
| Smartsheet's backup | Rowtrace | |
|---|---|---|
| Attachments | One folder for the whole backup1 | A folder per row, holding that row's attachments |
| Which file came from which row | Not recorded1 | A manifest maps every file to its row and records what the row said at the time |
| Folder and workspace structure | Not kept: "Workspace backups include sheet data, not the workspace's structure"3 | Kept: your folders become folders |
| How often | Weekly, Saturday to Monday4 | Every day, or weekly on the days you pick, at a time you choose |
| Who can schedule it | Workspace owners and admins on Business or Enterprise4 | Anyone with an API token, for what that token can see |
| Earlier versions of an attachment | Not mentioned in Smartsheet's backup help3 | Kept beside the current one |
| Linked files (Drive, OneDrive, Box, URLs) | Left out3 | Listed in the manifest with their links; the files themselves stay where they are |
| Reports | Left out3 | Report data exported to Excel on whole-workspace backups |
| Checked after it's written | None documented in Smartsheet's backup help3 | Every file checked against the size Smartsheet reported |
| Where it lives | A zip you download, then wherever you put it2 | Your folder, from the start |
| Runs without your computer on | Yes, Smartsheet generates it4 | No. Your Windows computer has to be on and signed in at the scheduled time |
Sources
- The founder's own experience as a long-time Smartsheet administrator; that uploaded attachments share one folder is in Smartsheet's own description of the backup.3
- Smartsheet Community, "Can I download an entire workspace?", read 2026-10-03.
- Smartsheet Help, What's in a backup file?, checked 2026-10-16.
- Smartsheet Help, Schedule a recurring weekly backup, checked 2026-10-16.